Procurement
The procurement process is designed to reduce ambiguity, make quotations easier to compare and protect both the customer and supplier from specification errors.
Define the product, quantity, intended use, site or delivery location and required date.
Clarify ratings, sizes, models, material, colour, standard, preferred brand or acceptable equivalent.
Identify suitable supply options and compare them where appropriate.
Prepare a formal quote with product description, quantity, unit price, totals, availability and commercial terms.
Customer confirms the selected items, quantities and terms before procurement.
Approved items are procured and supplied according to agreed collection or delivery arrangements.
Quotation discipline
Brand, model, size, rating or acceptable equivalent.
Quantity, unit price, total, currency and validity.
Stock status or sourcing lead time.
Collection, delivery, warranty and other confirmed terms.